实用英语写作(practicalenglishwriting)13.ppt
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1、备忘录,一、关于备忘录 Memo是memorandum(备忘录)的缩写,是机关或公司处理日常事务时广泛使用的一种形式。其用途通常有:上传下达、提出意见或建议反馈;各部门之间相互沟通、交流信息、公布或通知事项;来函回复和成绩评估等。备忘录可长可短,根据所需传递的信息量的多少而 定。行文要简明扼要、重点突出、准确清晰,不能引起歧义,切忌拖泥带水。许多公司都有自己专用的备忘录信纸,上面印有诸如“致某某”、“来自某某”、“主旨是什么”以及日期等项。,英文备忘录的写作要注意如下几点: (1)备忘录通常用来作为内部信息交流的手段; (2)备忘录上端应标明:To(收件人)From(寄件人)Subject (
2、主题)Date(日期)等项; 3)文字简短,一般只涵盖相关的信息; 4)要点的排列顺序要合理,内容较多的备忘录通常用数字编号; 5)行文有正式、非正式和中性三种; 6)结尾处多用姓名的词首大写字母,用签名的情况比较少见。,二 范文举例,1范文一:通报信息 公司各办公室之间的信息传递通常采用备忘录来进行,其长短依信息量的多少而定。此外,备忘录也是公司所有员工、同行或有业务往来的人士之间进行联系的常用方式,具有“通知”的功能。当同一件事需要通知到几个甚至几十个人时,就不必写几十封信,而只需发一个备忘录即可。2009年5月15日,天河对外贸易学校外事办主任宣告给本部门所有员工发出一份备忘录,就美国客
3、人来访一事做了安排,要求他们各司其职。,MEMORANDUM To: All staff members From: Director of Foreign Affairs Re: Visit of VIPs from U. S. A. Date: May 15, 2009 Please let me know your availability for meeting our U.S.A. group at the airport on the 18th. They will be arriving at 10:00 a.m. and will need to be picked up, t
4、aken to their hotel, and helped with any transportation arrangements they may need. An interpreter will accompany them. Please make your calendar for that evening. We will be hosting an after-work cocktail party for them, and I expect all of you to attend. D.H. Extension 406,2范文二:来访安排 美国大通机器制造公司的总经理
5、帕特里夏华盛顿女士,用备忘录的形式通知各部门经理有关德国市场营销代理来公司总部参观的事宜及安排。这一备忘录与“范文一”的格式和行文基本一致,但条理更清楚。 INTEROFFICE MEMORANDUM To: All department heads From: Patricia Washington, General Manager Subject: Visit of German Agent Date: April 16, 2009,Please note that Katy Schmidt, our German agent, will be visiting the company o
6、n Friday, April 26. There will be a meeting on that day at 11: 30 a.m. in the Boardroom, which you should all attend. Ms Schmidt will be presenting her marketing plan for expanding sales in the German market. If you wish to join us for lunch at a local restaurant, please let me know as soon as possi
7、ble. P.W.,3范文三:确认 泰达网络技术开发公司的销售培训部(the Sales Training Department)是一个很重要的部门,由市场营销部经理展宏图直接领导。最近,培训部主任张洪向展经理汇报工作,并与他商讨培训部机制改革的问题。展经理基本上同意他提出的方案。张洪为了进一步确认销售培训部新的组织机构,起草了下份备忘录 A CONFIRMATION MEMORANDUM To: Zhan Hongtu From: Zhang Hong Subject: Changes in the Sales Training Department Date: July 7, 2009 T
8、his will confirm our discussion in your office on Thursday in which we agreed on the following.,1. I am authorized to hire two additional people: an instructor and an audiovisual specialist, effective August 1, at a total annual salary not to exceed ¥58,000. I may allocate this amount as I see fit,
9、depending on the qualifications of the people hired. I am to talk with Liu Liying to discuss my needs and get information about her departments applications on file. 2. Two additional modular office units are to be installed on the fourth floor, and I am authorized to order these units and the equip
10、ment that will be required by the two new employees. We agreed on a total expenditure of ¥12,600 for these units and equipment, and I am to prepare the purchase orders for your signature. 3. Hu Kai is to be promoted to the position of Coordinator of Training Materials, also effective August 1, at a
11、15-percent increase over his present salary. I will prepare a memorandum for your signature, announcing Hu Kais promotion, which will be sent to Distribution Lists B and C. If you have any questions or reservations about these points, please let me know. Otherwise, I will assume that we are in agree
12、ment on everything mentioned.,4范文四:业绩考评 梅里尔汽车保险公司(Merrill Car Insurance Company)每年都要对每个员工的工作业绩进行评定(merit ratings),为其晋级、加薪提供佐证。但主管和经理们在执行过程中存在一些问题,引起了执行副总经理詹妮弗布什的不满。为此,她给这些主管和经理发了一份备忘录。 REVIEWING THE IMPORTANCE OF MERIT RATINGS To: All Managers and Supervisors From: Jennifer Bush Subject: Merit Ratin
13、gs Date: December 18, 2009 Each of you will receive this year merit rating forms for the employees under your supervision. I think it is appropriate to point out that these ratings should not be taken lightly. As you know, they play a major role in employee promotion, ,salary increases, and opportun
14、ities for advancement.,I am sure you know that you are expected to rate each employee with complete honesty; yet some people insist on giving an “outstanding“ rating in all categories. Its hard for me to believe that there are no average or below-average employees in this company. Certainly there ar
15、e numerous employees who will be given the highest ratings possible, yet when someone puts all his or her ratings in this category, I suspect the rater is taking the easy way out. Remember, it is your obligation to discuss with each employee the rating you give her or him, pointing out tactfully wha
16、t you consider to be strong and weak points and suggesting how the employee can improve attitudes, job performance, dependability, and so on. I intend to do a random sampling of the completed merit ratings each of you turns in, and you can expect to hear from me if I think your ratings are unrealist
17、ic.,5范文五:申请参加会议 海伦亨特是恒通美国有限公司(Hunt America Inc)办公室的培训主管,为了获得最新信息和最新技术的培训方法,她希望参加美国经理培训协会(American Society of Training Directors ASTD)举办的全国性主题年会。为此,她用备忘录的方式向上一级主管提出申请,请求批准她去参加这次会议。 EMPLOYEE REQUEST TO ATTEND A CONVENTION To: Adam C. Zhang From: Helen Hunter Subject: ASTD Convention in New Orleans Dat
18、e: February 23, 2009 May I have your permission to attend the national convention of the ASTD in New Orleans on March 12- 15?,This years theme is “The Electronic Classroom“ (see program attached). As you will note, there will be various presentations on the uses of the computer and other electronic
19、equipment. Of particular interest to me is the panel “The Usage of Multimedia in Training“. Equally fascinating will be the forty exhibits featuring hardware and software supplied by most of the leading electronics distributors. I estimate that my expenses would amount to $ 400, for travel, hotel, m
20、eals, etc. I honestly think it will be worth that amount if we can get a deeper insight into the applications of electronics to our training program. Cordially, Helen,6范文六:新设岗位 马丽萍是一家公司的人事部经理,长期以来,她一直觉得为本公司员工提供服务的工作需要改进,因此,她建议在人事部设立一个新的部门,专门负责为本公司员工提供咨询、休闲娱乐和学习培训等服务。她用书信体格式向老板提交了一份备忘录,请求老板授权她采取这一步骤。
21、 REQUESTING PERMISSION TO ESTABLISH A NEW POSITION To: Elisabeth Taylor From: Ma Liping Subject: Establishing an Employee Services Department Date: February 17, 2009 Dear Elisabeth, When I talked with you last week, you agreed with my suggestion to create a new Employee Services Department in the Pe
22、rsonnel Division, and you asked me for my recommendation of an individual in the company who might fill this position.,After careful study and observation, I have come to the conclusion that Peng Tielin, now supervisor of recruitment and placement, could handle this position very capably. Peng Tieli
23、n has been a member of the Personnel staff for five years and has served in various capacities. In each position he showed imagination, enthusiasm, and energy. He is well liked by his co-workers, and I am confident he would have everyones support in this new assignment. Amy Li, assistant supervisor
24、of recruitment and placement, would fill Peng Tielins present position. Attached is a revised job description for Peng Tielin, which incorporates the suggestion you made when we met.,7范文七:旧物再利用 一个大公司通常会有一些闲置或未充分利用的物品,如桌子、椅子、计算机、打字机、书架及其他办公用品,一些讲究效率、懂得开源节流的管理者当然不会无视它们的价值。长寿保险公司也有不少类似的二手物品。公司总经理伊恩马克斯给
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