ppt设计-powerpointtips-and-tricks.ppt
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1、2,foreword,Goal is just to share PowerPoint tips & tricks You can agree or disagree with some statements Its just a toolbox PowerPoint is just a tool. If content is not good, it cannot help Objective is just to help you to Spend less time on layout & more on content Make better presentations 6S appr
2、oach is just my own proposal,Unrestricted,comments are welcome ! Jean-Luc,3, see PowerPoint 100 pictures & PowerPoint 50 templates,comments are welcome ! Jean-Luc,4,part 1 tips & tricks,5,not,are,slides,funny,!,next,6,table of content,1,2,3,4,5,Before you start Customize your toolbar, activate snap
3、object to grid & ruler, useful short-keys, Speed,Building blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations,Slide design Components, slide limits, titles, slide, body, Simplicity, layout,Content Scope, audience, Schedule, Structure, visuali
4、ze presentation, Story, 6S,More tips Advanced tips, templates,6,7,1,2,3,4,5,Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-keys, Speed,Building blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations,S
5、lide design Components, slide limits, titles, slide, body, Simplicity, layout,Content Scope, audience, Schedule, Structure, visualize presentation, Story, 6S,More tips Advanced tips, templates,7,8,switch to EDIT view (esc),9,make this figure in 30 sec,Use shapes here-under to make the figure,9,10,an
6、alsis of your results,this can be done in 2 seconds,11,customize the format toolbar,No need for additional new commands in toolbar,12,customize the drawing toolbar,No need for additional new commands in toolbar,13,activate snap objects to grid,Always activate this feature !,13,14,activate ruler,Alwa
7、ys activate this feature !,14,15,useful short-keys,ctrl,A,ctrl,C,ctrl,V,ctrl,Z,ctrl,Y,ctrl,S,esc,fn,prt sc,f2,Select all,Copy,Paste,Undo,Re-do,Save,Select text,Escape,Print screen,shift,enter,Line break,15,16,make this figure in 2 min,x 11,16,17,select all figures & rotate left,18,center this figure
8、 horizontally in 1 min,Use shapes here-under to center the figure,18,Unrestricted,19,speed,+,+,=,90% time saved !,Take some time to learn how to use toolbar & short-keys !,19,1st S,20,switch to SLIDE SHOW,21,what does 90% time saved mean ?,1h,3h20,1h40,10,20,Do invest some time to learn how to use t
9、oolbar & short-keys !,22,1,2,3,4,5,Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-keys, Speed,Building blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animations,Slide design Components, slide limits, tit
10、les, slide, body, Simplicity, layout,Content Scope, audience, Schedule, Structure, visualize presentation, Story, 6S,More tips Advanced tips, templates,22,23,focus = internal presentations but easy to transpose,24,colors,Use the right colors Select basic colors (e.g.) black & white 1 grey 3 to 4 blu
11、e 1 color Use same colors in entire presentation,EXAMPLE,AVOID,24,25,black & white (or colors when printed in grey),type,grey level,No difference when printed,type,grey level,25,26,whats the difference between these figures ?,26,27,bad surprise when printed,27,28,fonts,Fonts type Use Georgia, Arial,
12、 Helvetica, Veranda or Calibri Use Arial if lot of numbers Use black as default & blue for level 1 titles Font size (standard) : max 20 & min 12 Try to avoid bold, italic & underline Bullets Avoid black or white bullets Different indentation levels = different bullets Be coherent ! Always use same a
13、pproach for font colors, font size, bullets, etc. Always use same approach for Majuscules, i.e. Either Majuscule at beginning of list or no majuscule at beginning of list,level 1 (size 18 / 20) level 2 (size 16 / 18) level 3 (size 14 / 16) level 4 (14),level 1 (size 18) level 2 (size 16) level 3 (si
14、ze 14),level 1 (size 18) level 2 (size 16) level 3 (size 14),AVOID,EXAMPLE,28,29,lines, pt,2 pt,No line, pt Solid,2 pt Solid, pt Dash,2 pt Dash,No need for other types of lines Use same line types in entire presentation,29,30,useful shapes,text,text,text,text,30,31,how to resize a shape,text,text,1.
15、 Select shape 2. Resize shape with yellow diamond 3. Find right shape,31,32,always align & distribute shapes in a slide,text,text,text,text,Not OK,text,text,text,text,OK,32,33,pictures,Using pictures is complex Its difficult to find the right picture Presentations with pictures take lot of time Pict
16、ures are only useful if you want to make a show Most of the time, you just dont need pictures for internal presentations but just in case Dont use pictures found on Internet (for professional use) Only use PowerPoint Clip Arts (unless you can access specialized images database),34,But pictures are g
17、ood for show !,35,If correctly chosen,36,Otherwise,37,So think twice,38,clip arts,And just avoid ugly Clip Arts !,39,tables,Table,Row 1,Row 2,Row 3,Row 4,Line 1,xxx,xxx,xxx,xxx,Line 2,xxx,xxx,xxx,xxx,Line 3,xxx,xxx,xxx,xxx,Line 4,xxx,xxx,xxx,xxx,Line 5,xxx,xxx,xxx,xxx,Tables are really a problem in
18、PowerPoint Try not to use standard table option if possible Prefer to create your own table (with Rectangle shapes),40,insert Excel tables in PowerPoint,Prefer to paste Excel tables as pictures in PowerPoint Select Table in Excel Press SHIFT & select Copy Picture in Edit menu Use standard parameters
19、 by default Go to PowerPoint Paste Table (CTRL+V),1,2,3,If possible, better to create own table in PowerPoint,41,Paste Excel charts as pictures in PowerPoint Check that font size in graph is 10 pt Select graph in Excel Press SHIFT & select Copy Picture in Edit menu Use standard parameters by default
20、 Go to PowerPoint Paste graph (CTRL+V),insert Excel charts in PowerPoint,2,3,4,42,need to insert 1 Excel chart in PowerPoint ?,Not enough space on the slide, isnt it ?,43,so youve just re-sized the charts,Are you sure its still possible to read them ?,44,prefer to adapt size in Excel (with font size
21、 10 !),45,Go to next slide & press enter after a few seconds,46,a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f
22、g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z
23、e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m
24、w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x,a z e r t u i p q s d f g h j k l m w x c v s z a,a z e r t g h j k l m
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