秘书英语Unit7 Who are invited fo义r the conference.ppt
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1、秘 书 英 语,总主编 史玉峤 姚怀山,主编 冯修文 陈 璇 主 审 吕菊林,Who are invited for the conference,Unit 7,Speaking Module,Listening Module,Reading Module,Writing Module,7.4,7.1,7.2,7.3,Translating Module,7.5,Culture Module,7.6,Topic 1 Talking about the theme and agenda of the conference The purpose of the conference is to s
2、eek long-term cooperation among us in Continental Europe. The purpose of our meeting is to discuss the application of the new technology. The purpose of this conference is to bring into consideration the problems and solutions of environmental pollution. Todays theme is “evolution of our marketing s
3、trategies”.,7.1 Sprsking Module,Direction: Four or five students in a team make group discussion and then make presentation with the help of expressions given for reference.,The main subject of our conference is “HRs role in production”. Weve three items of business on the agenda this morning. First
4、 of all, we shall invite Professor White to report the analysis of the current pollution. Id like to begin by suggesting that we look at the specialists figures. Then we should discuss the plan for improvement of the air quality. After hearing several experts reports, we shall enter into discussion
5、and seek a solution. Before discussion I would like to ask Mr. Tao to spend a few minutes talking about the present situation. After discussion, we shall turn to the audience for questions.,7.1 Sprsking Module,Topic 2 Concluding and adjourning a conference Let me summarize what has been agreed so fa
6、r. To summarize, in my view, there are too many uncertainties. So, weve agreed to put the decision to the panel members. As a result of todays conference, the committee is asked to draw up a report and a plan for execution. Is there anything else we need to discuss? I dont think we see eye to eye on
7、 this at all. Lets put it to the vote. How many are in favor and how many are against? Everyone in favor, please raise your hand. Now, everyone against, please raise your hand.,7.1 Sprsking Module,So the motion has been accepted by 29 votes to 17. All scheduled programs have been completed. Thank yo
8、u for your participation. As chairman, I would like to thank you for attending and congratulate you all on the smooth completion of every agenda of the conference. That concludes the conference. Thank you for your earnest cooperation. I sincerely hope that the achievement of this conference will lea
9、d to solution of the problem.,7.1 Sprsking Module,A: Hello, Oven. Weve got a commission from a professional association. They plan to hold an international conference next October. I hope you write up an initial proposal for the project. B: Thank you, Mary! But can I have some background material fo
10、r reference? A: Yes, of course. Here are the meeting minutes our boss had with them yesterday and the introduction of the association. B: OK, I think I may first list out the objectives of the meeting they want to achieve, and then propose a schedule according to the meeting minutes. A: Right! The c
11、lient entrusts us with a complete set of marketing and management work so as to ensure quality service delivery for them. B: That means we have to provide our expertise and guidance for them in various aspects.,7.1 Sprsking Module,Direction: Work with your partner on the following conversation, and
12、use it as guide when making up your own conversation.,A: Yes, instead of offering strategic consultancy and creativity to them, well take care of all secretarial services, budgeting and customer liaison. B: I see. Then I have to contact several big hotels and convention centers to do a site selectio
13、n for them, and develop some fringe events. A: Not necessarily for you, Owen. We have different functional sections for special assignments. Each section concentrates on their work to the best effect. B: OK! The main work for our section to do is draw up the working schedule, plan an effective confe
14、rence program, maintain contact with our client to meet with their requirements. A: Youre right! You also have to make a proposal of how to market the conference to association members and non-member delegates, convincing them that attending the meeting is worth their time and expense. B: Ill try my
15、 best, Mary. What would you suggest me regarding developing the conference program?,7.1 Sprsking Module,A: This is an important process because even high-quality sessions can lose their value if the program is not properly planned. You should first make clear the purpose of the meeting, the audience
16、 profile, and the number of participants to the meeting. B: OK, Ill follow the steps you give me before I draft the program. Maybe I need to consult with the special event section on the onsite activity, right? A: Good idea! Try to get some hints from them so as to create wow factors in it. B: As fo
17、r the sponsorship, what is our management function? A: Well, we need to set out targeted sales strategies to identify potential sponsors, and manage the whole sales process. B: And I think our sponsorship & exhibition section will take charge of managing and delivering the fulfillment of sponsors en
18、titlements. A: You can list out several duties they should do for this conference. And make sure to include an exhibition plan as a concurrent event. B: Consider it done! Ill put everything weve talked all together for your check. You can see it next week at latest.,7.1 Sprsking Module,7.2 Listening
19、 Module,Direction: You will hear five short recordings. Each recording is followed by three different statements decoding it. Choose the correct statement, and mark one letter (A, B or C) for the correct choice.,1 A. The annual conference is scheduled on July 1st. B. The annual conference will run t
20、he whole work week. C. The annual conference will run the whole week. 2 A. The cost will be $ 800 in total. B. The cost will be $ 800 each person including flights and meals. C. The cost will be $ 800 each person excluding flights and meals.,7.2 Listening Module,3 A. There are two changes to the age
21、nda. B. Mr. Smiths speech is canceled because of his illness. C. Mr. Greens presentation is postponed because he has missed the plane. 4 A. The meeting will be changed to start at 8:00. B. Many delegates planes are delayed. C. The lunch time is shortened by half an hour. 5 A. There is only one room
22、for nine people. B. They used a big meeting room. C. They changed the meeting time.,7.2 Listening Module,The first step in planning a meeting is to determine what to _(1)by holding the meeting and what the message the _(2) organization wants to convey to the _(3). Today PCOs are _(4) more and more i
23、mportance to how the meetings they organize will _(5) the ultimate aims of their clients. For instance, they will make a _(6) among potential attendees to learn motivations behind their need for a meeting and what they really want to get from it. Upon these basic facts, they can decide the contents
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