situation1Invitation.ppt
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1、Module 1 Preparations 模块1 交易前的准备,Situation 1 Invitation 情境1 邀请函,What shall we learn today?,Foreign Trade Correspondence,Aims today,Be able to write letters of invitation. Be able to write the reply to the letter of invitation, accepting the invitation or declining the invitation. Be familiar with th
2、e words and expressions used in inviting people to the China Import and Export Fair (the Canton Fair) or to the factory.,Specimen Letters,Writing Tutorial,Background Information,Contents,Vocabulary Builder,Sentence Menu,Try Your Hand,Background Information,Invitation letters are commonly used in our
3、 daily life and business activities. c.,Business events refer to sales promotion, annual conference, trade fair, opening ceremony, anniversary occasion, dinner, reception party, etc.,formal respectful persuasive,Specimen Letter 1 样信欣赏1,Dear Mr. Gable We would like to extend to you an invitation for
4、your visit to the 114th Canton Fair China Import and Export Fair, during Oct. 31 to Nov. 4 (Autumn Fair), 2013. As you know, this fair is especially held for the import and export commodities from China. It is known as the No.1 fair in China and also the best one around the world. A great variety of
5、 samples newly designed by our manufacturers will be on display at our stands in the fair. Our Booth No is 2.1H11 and it would be a great pleasure to meet you there. We sincerely hope you could come to the Fair. It is a chance for us to meet each other in person and have a close touch. We are confid
6、ent that our meeting at the Fair will be fruitful and such personal contacts will enable you to have a more thorough knowledge about our products and lead to the advance of our business relations. It will be highly appreciated if you could confirm your visit at your earliest convenience so that we c
7、ould make necessary preparations. Yours sincerely, Ben Qiu Export Manager,Language Points for Letter 1,1. extend to you an invitation 给予,提供 I should like to extend my sincere thanks to your close cooperation. 在此,对贵公司给予的密切合作表示衷心的感谢。 Please allow me to extend my warmest welcome to all of you. 请允许我对各位的
8、到来表示最热烈的欢迎。 延长,使展期 We hope you will extend your offer for two weeks. 希望将你方报盘延长两周。,2. a great variety of 各种各样的 A great variety of products are displayed in the exhibition. 此次展会中展出了我们的各种产品。 various adj. 各式各样的 We have stock carpets of various sizes. 我们有各种尺寸的地毯现货。 For various reasons, we didnt give you
9、a prompt reply. 由于各种原因,我们没有立即给您答复。,Language Points for Letter 1,3. it will be highly appreciated. 非常感谢 appreciate v. 感谢,理解,欣赏 We appreciate your kindness. 多谢好意。 这是商务信函中比较正式的表达,类似的有: We shall appreciate it if you could/ would We would be grateful if you could We would be obliged/ appreciative if you
10、could 例如: We would be appreciate it if you could send us your latest price list. We would be grateful/obliged/appreciative if you could send us the latest price list. 如果你方愿意寄给我方最新的价目表,我方将不胜感激。,Language Points for Letter 1,4. at your earliest convenience 尽快 类似的表达有: as soon as possible at an early dat
11、e/ moment without (any ) delay with the least possible delay eg. If the price is acceptable to you, please let us know at your earliest convenience. 如果价格可以接受,请尽快告知。,Dear Mr. Qiu Thank you very much for your kind invitation. It is our pleasure to attend the Canton Trade Fair held from Oct. 31 to Nov.
12、 4, 2013. We are sure that it is a good chance for us to meet face to face and communicate with each other about our future cooperation in detail. We will travel by flight AFL 218 arriving at Guangzhou at 6 p.m. Nov. 1. and are delighted to attend the fair on Nov. 2. Look forward to meeting your rep
13、resentatives. Yours sincerely, Francis J. Gable Import Director,Specimen Letter 2 样信欣赏2,Language Points for Letter 2,1. It is our pleasure to 这是我们的荣幸 It is our pleasure to note that China has made great progress in economy. 我们高兴地看到,中国的经济已经有了很大的发展。,2. be delighted adj. 高兴的;欣喜的 We are delighted to rec
14、eive your catalogue and pricelist. 收到贵方的产品目录和价目表,我方非常高兴。,3. look forward to doing to 为介词。 e.g. We look forward to your favorable reply. 静候佳音。 We look forward to receiving your first order. 期待收到贵方的第一次订单。,Dear Mr. Crane, We know that you are going to attend the 114th Canton Fair from Oct. 15 to Oct.19
15、, 2013 in the city of Guangzhou. During your time here, we would like to invite you to visit our company. We believe that this visit will provide an opportunity for you to make a better understanding of our products and marketing issues, which will be of great benefit to our future business cooperat
16、ion. Please let me know as soon as possible if you can come and tell me when you will be able to do so. We will fax you the direction to the factory or pick you up if necessary. In addition, your local expenses including hotel accommodation and meals will be covered by us. Thank you for your long-te
17、rm support to our company with which our business has expanded extensively. We hope to have more business to our mutual benefit in the future. We look forward to seeing you soon. Yours sincerely, Zhejiang Grace Import and Export Company Ben Qiu Sales Executive,Specimen Letter 3 样信欣赏3,Language Points
18、 for Letter 3,1. make a better understanding of 有一个更好的理解 I hope that everyone can make a better understanding of these two definitions. 希望大家都能够更好的理解这两个定义。,2. be of great benefit to 对有益 e.g. I think the this arrangement will be of great benefit to you both. 我认为这种安排对你们双方都会非常有益。 Your recommendation wil
19、l be of great benefit to the development of our company. 您的建议对我公司的发展大有裨益。,3. be covered by us be covered by us 由我方支付 e.g. we have raised the commission to 5 so as to enable you to cover the advertising expenses you may incur in sales promotion. 我们会把佣金提高到5%,以使您可以支付在促销中所产生的广告费用。,处理,涉及 e.g. Here is a c
20、atalogue covering our main items. 这份目录涉及我们所有的产品。 投保 e.g. Insurance is to be covered by the sellers for 110% of the invoice value. 保险有卖方按照商业发票金额的110%进行投保。,4. to our mutual benefit 对双方有利 It will be to our mutual benefit to develop business between us. 发展双方的贸易对我们双方有利。 Establishing business relations be
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