AIIM-ARMA-TR-48-2004.pdf
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1、Framework for I nteg ration of Elect ron ic Docu ment NI a nag ement Systems and Electronic Records NI a na gem ent Systems July 4, 2004 The Enterprise Content Management Association INTENtYA T i O E : i i l * Copyright AIIM International Provided by IHS under license with AIIM Licensee=IHS Employee
2、s/1111111001, User=Wing, Bernie Not for Resale, 04/18/2007 03:30:20 MDTNo reproduction or networking permitted without license from IHS -,-,- ANSI/AIIM/ARMA TR48-2004 Copyright 2004 by AIIM 11 O0 Wayne Avenue, Suite 11 O0 Silver Spring, MD 20910-5603 USA Telephone: 301 587.8202 Fax: 301.597.271 1 E-
3、mail: aiin?aiirn.org Webs te : hltrx Rwwv;. a i i m. srg ARMA International 13725 W. logth St., Suite 101 Lenexa, KS 6621 5 Telephone: 91 3.299.3239 Fax: 913.341.3742 E-mail: hqarn?a.orG Webs it e: h tL:ivww. a riri a. orcj ISBN 0-89258-405-X No part of the publication may be reproduced, stored in a
4、 retrieval system, or transmitted in any form or by any means-electronic, mechanical, photocopying, recording, or otherwise-without prior written permission of the publisher. Printed in the United States of America. Copyright AIIM International Provided by IHS under license with AIIM Licensee=IHS Em
5、ployees/1111111001, User=Wing, Bernie Not for Resale, 04/18/2007 03:30:20 MDTNo reproduction or networking permitted without license from IHS -,-,- ANSIIAIIMIARMA TR 48-2004 Technical Report for Information and Image Management Framework for Integration of Electronic Document Management Systems and
6、Electronic Records Management Systems a Technical Report prepared by AIIM International and ARMA International and Registered with ANSI July 4, 2004 Abstract : This technical report provides a framework for the integration of Electronic Document Management Systems (EDMS) and Electronic Records Manag
7、ement Systems (ERMS). This report deals with what is required for EDMS and ERMS to integrate and interoperate. Copyright AIIM International Provided by IHS under license with AIIM Licensee=IHS Employees/1111111001, User=Wing, Bernie Not for Resale, 04/18/2007 03:30:20 MDTNo reproduction or networkin
8、g permitted without license from IHS -,-,- Copyright AIIM International Provided by IHS under license with AIIM Licensee=IHS Employees/1111111001, User=Wing, Bernie Not for Resale, 04/18/2007 03:30:20 MDTNo reproduction or networking permitted without license from IHS -,-,- ANSIIAIIMIARMA TR 48-2004
9、 . TECHNICAL REPORT -FRAMEWORK FOR INTEGRATION OF EDMS AND ERMS Contents 1 Scope . i 2 Purpose and Audience . 2 3 References . 3 4 Acronyms and Definitions 3 5 Overview of Electronic Document Management and Electronic Records Management Systems . 5 5.1 Electronic Document Management Systems (EDMS) .
10、 6 5.1 . 1 Typical EDMS Functions . 6 5.1.2 Examples of EDMS . 6 5.2 Standards for EDMS . 7 5.2.1 Open Document Management API (Application Program Interface) . 7 5.2.2 Web-based Distributed Authoring and Versioning . 7 5.2.3 Requirements for Document Management Services Across the Global Business E
11、nterprise 7 5.2.4 Dublin Core Metadata Initiative . 7 5.2.5 Workflow Management Coalition . 8 5.3 Electronic Records Management Systems (ERMS) 8 5.3.2 Examples of ERMS . 9 5.4 Standards for ERMS . 9 5.4.1 International Standard: Information and documentation-Records Management (IS0 15489) . 9 5.4.2
12、U S . Department of Defense Standard: Design Criteria Standard for Electronic 5.4.3 United Kingdom Public Records Office (UK PRO) 9 6 The Business Case for Integrated EDMSIERMS 10 6.1 Introduction 10 6.2 Relation to Enterprise Architecture and Systems 10 6.3 Vital Records and Continuity of Operation
13、s . 11 6.4 Implementation Considerations . 11 6.4.1 Openness and Scalability 11 6.4.2 Ease of Use . 11 6.4.3 Pilot Programs and Business Process Reengineering 12 Integrated EDMS and ERMS - Review and Framework . 12 7.1 Framework for the Integration of EDMS and ERMS 12 7.2 An Integrated EDMS/ERMS Ref
14、erence Model 12 7.3 Overview of Metadata . 14 Integrated EDMSIERMS Reference Model - Functionality 15 8.1 Content Creation and Capture 15 8.3 5.3.1 Typical ERMS Functions . 8 Records Management Applications (DoD 501 5.2-STD). . 9 5.4.4 Model Requirements for the Management of Electronic Records (MoR
15、eq) 9 7 8 8.2 Content Management 16 Records and Asset Management 16 O 2004 AIIM International I Copyright AIIM International Provided by IHS under license with AIIM Licensee=IHS Employees/1111111001, User=Wing, Bernie Not for Resale, 04/18/2007 03:30:20 MDTNo reproduction or networking permitted wit
16、hout license from IHS -,-,- AIIM TR 48-2004 . TECHNICAL REPORT -FRAMEWORK FOR INTEGRATION OF EDMS AND ERMS 8.4 Content Organization 17 8.5 Content Use Management 18 8.6 Metadata Management . 19 8.7 Publishing, Aggregation. and Syndication . 20 8.8 User Management . 21 8.9 Search and Browse . 21 8.1
17、O System Configuration 22 8.1 1 System Administration . 23 8.12 Workflow Management 23 8.13 Management Reporting . 24 8.14 EDMS/ERMS Similarities and Differences 25 Integrated EDMSIERMS Reference Model - Metadata . 26 9.1 DocumentlRecord Description . 26 9.2 Access Controls 27 9.4 1 O Integrated EDM
18、SIERMS - Implementation Approaches 29 1 O . 1 Approach 1 : Integration of Stand-Alone EDMS and ERMS . 29 10.2Approach 2: Integrated EDMS/ERMS . 31 11 Conclusion . 33 9 9.3 Retention/Disposition Instructions . 28 History or Audit Trail 28 10.3 Approach 3: Integrating ERMS into an EDMS Repository/Serv
19、er . 32 Figures Figure 1 : ECM Components . 2 Figure 2: An Integrated EDMS/ERMS Reference Model 13 Figure 3: Approach 1 : Integration of Stand-Alone EDMS-ERMS 30 Figure 4: Approach 2: Integrated EDMS/ERMS . 31 Figure 5: Approach 3: Integrating ERMS into an EDMS Repository/Server . 32 Tables Table 2:
20、 Content Management Component Details 16 Table 4: Content Organization Component Details 18 Table 6: Metadata Management Component Details . 19 Table 1 : Content Creation and Capture Component Details 15 Table 3: Records and Asset Management Component Details 17 Table 5: Content Use Management Compo
21、nent Details 18 Table 7: Publishing. Aggregation. and Syndication Component Details . 20 Table 8: User Management Component Details . 21 Table 9: Search and Browse Component Details . 22 Table 1 O: System Configuration Component Details 22 Table 11 : System Administration Component Details . 23 II O
22、 2004 AIIM International Copyright AIIM International Provided by IHS under license with AIIM Licensee=IHS Employees/1111111001, User=Wing, Bernie Not for Resale, 04/18/2007 03:30:20 MDTNo reproduction or networking permitted without license from IHS -,-,- ANSIIAIIMIARMA TR 48-2004 - TECHNICAL REPOR
23、T -FRAMEWORK FOR INTEGRATION OF EDMS AND ERMS Table 12: Workflow Management Component Details . .24 Table 13: Management Reporting Component Details . 24 Table 14: Metadata Elements for DocumentlRecord Description .26 Table 15: Metadata Elements for Access Controls/Rights 28 Table 16: Metadata Eleme
24、nts or Retention/Disposition Instructions . .28 Table 17: Metadata Elements for History or Audit Trail 29 ANNEX A Bibliography ANNEX B Summary of Comparison of EDMS and ERMS Activities ANNEX C Metadata Foreword Origins of the Committee and Shaping of the Report The AIIM/ARMA Standards Committee on I
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