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1、| | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | BRITISH STANDARD BS 7890 : 1996 ICS 03.100
2、.20 NO COPYING WITHOUT BSI PERMISSION EXCEPT AS PERMITTED BY COPYRIGHT LAW Method for Achieving good payment performance in commercial transactions Licensed Copy: London South Bank University, London South Bank University, Fri Dec 08 10:23:52 GMT+00:00 2006, Uncontrolled Copy, (c) BSI This British S
3、tandard, having been prepared under the direction of the Management Systems Sector Board, was published under the authority of the Standards Board and comes into effect on 15 September 1996 BSI 1996 The following BSI references relate to the work on this standard: Committee reference PS/1 Draft for
4、comment 95/521936 DC ISBN 0 580 26433 5 BS 7890 : 1996 Amendments issued since publication Amd. No.DateText affected Committees responsible for this British Standard The preparation of this British Standard was entrusted to Technical Committee PS/1, Payment practice in commercial transactions, upon
5、which the following bodies were represented: Association of British Chambers of Commerce Association of British Factors and Discounters Automobile Association British Bankers Association British International Freight Association Building Employers Confederation Chartered Association of Certified Acc
6、ountants Chartered Institute of Purchasing and Supply Confederation of British Industry Credit Services Association Department of Trade and Industry Federation of the Electronics Industry Federation of Small Businesses Forum of Private Business HM Treasury Institute of Credit Management Institute of
7、 Directors Local Authorities Coordinating Body on Food and Trading Standards London Chamber of Commerce and Industry OC/18 Policy Committee for Small Businesses Post Office Licensed Copy: London South Bank University, London South Bank University, Fri Dec 08 10:23:52 GMT+00:00 2006, Uncontrolled Cop
8、y, (c) BSI BS 7890 : 1996 BSI 1996i Contents Page Committees responsibleInside front cover Forewordii Method 1Scope1 2Commitment to payment policy1 3Ability to fulfil commitments1 4Preliminary considerations1 5Negotiations1 6Placing and accepting orders2 7Variation in payment terms2 8Payment2 9Dispu
9、tes affecting payment3 Licensed Copy: London South Bank University, London South Bank University, Fri Dec 08 10:23:52 GMT+00:00 2006, Uncontrolled Copy, (c) BSI ii BSI 1996 BS 7890 : 1996 Foreword This British Standard has been prepared by Technical Committee PS/1. It has been designed to improve co
10、mmercial payment practice and is aimed at businesses of every size and in every sector of the economy. The standard is presented in the form of procedures which are considered essential for good payment practice. These essential procedures are supplemented by recommendations. The stages covered rang
11、e from planning and negotiation to invoicing, payment and the speedy resolution of disputes. The standard applies to businesses in their capacity both as buyers and as sellers. While the essence of the standard concerns agreement between contracting parties, in some areas actions applicable specific
12、ally to buyers are distinguished from those applicable to sellers. Trade associations and other business organizations may wish to produce notes on the application of the standard for their particular sector. Compliance with a British Standard does not of itself confer immunity from legal obligation
13、s. Licensed Copy: London South Bank University, London South Bank University, Fri Dec 08 10:23:52 GMT+00:00 2006, Uncontrolled Copy, (c) BSI BSI 19961 BS 7890 : 1996 Method 1 Scope This British Standard sets out essential actions to ensure that buyers and sellers fulfil agreements on the supply of,
14、and payment for, goods or services. It also gives recommendations for the conduct of such transactions. It applies to all types and sizes of organization. Except where otherwise stated, the actions apply equally to both the buyer and the seller. 2 Commitment to payment policy 2.1 Have a clear and co
15、nsistent policy of ensuring that payment is made in accordance with the contract, and declare this policy in writing. 2.2 Make sure that all staff concerned with making and receiving payment know and understand the policy and implement it. 2.3 Ensure effective cooperation between staff involved with
16、 purchasing and those involved with paying, and between staff involved with selling and those involved with obtaining payment. 2.4 Systematically assess your payment performance against the declared policy, and take remedial action if necessary. 3 Ability to fulfil commitments Take steps to ensure t
17、hat your financial and operational resources are sufficient to meet your obligations. 4 Preliminary considerations 4.1 Action as buyer Ensure that your staff know and observe the limits of their authority to commit the organization. RECOMMENDATIONS ON 4.1 a) Enquire whether the sellers negotiator ha
18、s the necessary authority to commit the selling organization. b) Ensure that your staff know the stages of the organizations payment process, e.g. transaction approval, payment authorization and settlement. c) Consider the basis on which payment terms will be calculated (e.g. cash on delivery; a spe
19、cified number of days from the date of the invoice; a specified number of days from the date of the certificate; or a specified number of days from the end of the month in which the invoice is dated). 4.2 Action as seller 4.2.1 Ensure that your staff know and observe the limits of their authority to
20、 commit the organization. 4.2.2 Be in a position to advise the buyer of the proposed payment terms, including any discount for early payment or interest charge for late payment, and any additional costs. RECOMMENDATIONS ON 4.2 a) Consider the legal and credit status of the buyer. b) Enquire whether
21、the buyers negotiator has the necessary authority to commit the buying organization. c) Consider the basis on which payment terms will be calculated (e.g. cash on delivery; a specified number of days from the date of the invoice; a specified number of days from the date of the certificate; or a spec
22、ified number of days from the end of the month in which the invoice is dated). d) Where appropriate, consider whether to include a retention-of-title clause. 5 Negotiations 5.1 Agree and document the following: a) the specification of goods or services to be supplied; b) the delivery date(s) or sche
23、dules; c) the price, exclusive or inclusive of VAT and other local taxes; d) conditions and terms of payment; e) the period allowed for any inspection of goods or certification of work done; f) the date(s) for invoicing, or for issue of certificate or equivalent; g) the procedure for resolving dispu
24、tes. 5.2 Ensure that the other party has the same understanding of the agreed terms, a) to g) in 5.1. 5.3 If requested by the other party, confirm the terms in writing. RECOMMENDATION ON CLAUSE 5 Establish, if appropriate, whether the terms of a contract offer a suitable basis for subsequent orders
25、or transactions. Licensed Copy: London South Bank University, London South Bank University, Fri Dec 08 10:23:52 GMT+00:00 2006, Uncontrolled Copy, (c) BSI 2 BSI 1996 BS 7890 : 1996 6 Placing and accepting orders 6.1 Action as buyer 6.1.1 Provide the seller with sufficient information, including deli
26、very details, to carry out the transaction. 6.1.2 Tell the seller who within your organization is responsible for the transaction. 6.1.3 State the agreed terms and conditions of payment clearly. 6.1.4 Ensure that any acknowledgement of order does not contradict the agreed payment terms. Query any di
27、screpancy immediately. 6.1.5 Ensure that whoever is responsible for payment knows the agreed payment terms. RECOMMENDATION ON 6.1 State on the order or any related document a reference number and/or the name of a contact to whom queries about the order should be addressed. 6.2 Action as seller 6.2.1
28、 Provide the buyer with sufficient information to process the transaction. 6.2.2 Tell the buyer who within your organization is responsible for the transaction. RECOMMENDATION ON 6.2 Acknowledge the buyers order and confirm that the terms of payment are as agreed. 7 Variation in payment terms Do not
29、 change the terms of payment unless the other party has agreed. If the changes sought are substantial, request them in writing and obtain acceptance in writing. 8 Payment 8.1 Action as buyer 8.1.1 Payment against invoice 8.1.1.1 Tell the seller the full address to which invoices should be sent. 8.1.
30、1.2 Tell the seller what information should be given on invoices to facilitate payment. 8.1.1.3 If an error is found in an invoice, tell the seller in time for it to be corrected before the payment is due. 8.1.1.4 If the goods or services supplied are not in accordance with the contract, tell the se
31、ller so that there is an opportunity to remedy the problem before payment is due. 8.1.1.5 Make payment in accordance with the terms agreed, and maintain suitable records. 8.1.2 Payment other than against invoice If payment is to be made other than on the basis of an invoice (for example, in the cons
32、truction industry), make payment in accordance with the procedures and terms which were agreed and confirmed in the contract. RECOMMENDATIONS ON 8.1 a) Do not automatically withhold payment for satisfactory goods or services because other work is the subject of dispute. b) Confirm in writing any que
33、ries that may affect payment. 8.2 Action as seller 8.2.1 General 8.2.1.1 If supplying goods, use a delivery note or other appropriate documentation, quoting references, to obtain confirmation of delivery. 8.2.1.2 Maintain an efficient system for receiving and recording payments. 8.2.2 Payment agains
34、t invoice 8.2.2.1 Dispatch the invoice promptly. 8.2.2.2 Include the following information on the invoice: a) a description of the goods or services supplied, quoting references; b) the buyers order number; c) the address to which payment should be sent; d) the amount due, identifying taxes and duti
35、es; e) the agreed date by which payment is due. 8.2.3 Payment other than against invoice If payment is to be made other than on the basis of an invoice, where appropriate, provide the buyer with the following information, to help to identify the amount due: a) a description of the goods and/or servi
36、ces supplied; b) the name or other identification of the contract to which the sum due relates; c) the address to which payment should be sent; d) the amount due, identifying taxes and duties; e) the agreed date by which payment is due. Licensed Copy: London South Bank University, London South Bank
37、University, Fri Dec 08 10:23:52 GMT+00:00 2006, Uncontrolled Copy, (c) BSI BSI 19963 BS 7890 : 1996 9 Disputes affecting payment NOTE. Both parties should bear in mind that their financial interest and reputation is usually best served by prompt and amicable settlement of any dispute. 9.1 Action as
38、buyer 9.1.1 Give the seller, in accordance with the terms of the contract, prompt notice of any complaint, grievance or dispute. 9.1.2 Include the following in the notice: a) identification of the disputed invoice or relevant documentation; b) your proposal for settling the matter; c) written notes
39、of any complaint which may affect payment. 9.2 Action as seller 9.2.1 Give the buyer, in accordance with the terms of the contract, prompt notice of any complaint, grievance or dispute, including your proposal for settling the matter. 9.2.2 Maintain records of overdue debts and reminders sent to buy
40、ers. RECOMMENDATIONS ON CLAUSE 9 a) Make one senior person responsible for dealing with disputes. b) Consider adopting the previously agreed procedure for the settlement of disputes, whether this be arbitration, adjudication, conciliation or litigation. Licensed Copy: London South Bank University, L
41、ondon South Bank University, Fri Dec 08 10:23:52 GMT+00:00 2006, Uncontrolled Copy, (c) BSI BSI 389 Chiswick High Road London W4 4AL | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | |
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