situation1Invitation.ppt

Module 1 Preparations 模块1 交易前的准备,Situation 1 Invitation 情境1 邀请函,What shall we learn today?,Foreign Trade Correspondence,Aims today,Be able to write letters of invitation. Be able to write the reply to the letter of invitation, accepting the invitation or declining the invitation. Be familiar with the words and expressions used in inviting people to the China Import and Export Fair (the Canton Fair) or to the factory.,Specimen Letters,Writing Tutorial,Background Information,Contents,Vocabulary Builder,Sentence Menu,Try Your Hand,Background Information,Invitation letters are commonly used in our daily life and business activities. c.,Business events refer to sales promotion, annual conference, trade fair, opening ceremony, anniversary occasion, dinner, reception party, etc.,formal respectful persuasive,Specimen Letter 1 样信欣赏1,Dear Mr. Gable We would like to extend to you an invitation for your visit to the 114th Canton Fair China Import and Export Fair, during Oct. 31 to Nov. 4 (Autumn Fair), 2013. As you know, this fair is especially held for the import and export commodities from China. It is known as the No.1 fair in China and also the best one around the world. A great variety of samples newly designed by our manufacturers will be on display at our stands in the fair. Our Booth No is 2.1H11 and it would be a great pleasure to meet you there. We sincerely hope you could come to the Fair. It is a chance for us to meet each other in person and have a close touch. We are confident that our meeting at the Fair will be fruitful and such personal contacts will enable you to have a more thorough knowledge about our products and lead to the advance of our business relations. It will be highly appreciated if you could confirm your visit at your earliest convenience so that we could make necessary preparations. Yours sincerely, Ben Qiu Export Manager,Language Points for Letter 1,1. extend to you an invitation 给予，提供 I should like to extend my sincere thanks to your close cooperation. 在此，对贵公司给予的密切合作表示衷心的感谢。 Please allow me to extend my warmest welcome to all of you. 请允许我对各位的到来表示最热烈的欢迎。 延长，使展期 We hope you will extend your offer for two weeks. 希望将你方报盘延长两周。,2. a great variety of 各种各样的 A great variety of products are displayed in the exhibition. 此次展会中展出了我们的各种产品。 various adj. 各式各样的 We have stock carpets of various sizes. 我们有各种尺寸的地毯现货。 For various reasons, we didnt give you a prompt reply. 由于各种原因，我们没有立即给您答复。,Language Points for Letter 1,3. it will be highly appreciated. 非常感谢 appreciate v. 感谢，理解，欣赏 We appreciate your kindness. 多谢好意。 这是商务信函中比较正式的表达，类似的有： We shall appreciate it if you could/ would We would be grateful if you could We would be obliged/ appreciative if you could 例如： We would be appreciate it if you could send us your latest price list. We would be grateful/obliged/appreciative if you could send us the latest price list. 如果你方愿意寄给我方最新的价目表，我方将不胜感激。,Language Points for Letter 1,4. at your earliest convenience 尽快 类似的表达有： as soon as possible at an early date/ moment without (any ) delay with the least possible delay eg. If the price is acceptable to you, please let us know at your earliest convenience. 如果价格可以接受，请尽快告知。,Dear Mr. Qiu Thank you very much for your kind invitation. It is our pleasure to attend the Canton Trade Fair held from Oct. 31 to Nov. 4, 2013. We are sure that it is a good chance for us to meet face to face and communicate with each other about our future cooperation in detail. We will travel by flight AFL 218 arriving at Guangzhou at 6 p.m. Nov. 1. and are delighted to attend the fair on Nov. 2. Look forward to meeting your representatives. Yours sincerely, Francis J. Gable Import Director,Specimen Letter 2 样信欣赏2,Language Points for Letter 2,1. It is our pleasure to 这是我们的荣幸 It is our pleasure to note that China has made great progress in economy. 我们高兴地看到，中国的经济已经有了很大的发展。,2. be delighted adj. 高兴的；欣喜的 We are delighted to receive your catalogue and pricelist. 收到贵方的产品目录和价目表，我方非常高兴。,3. look forward to doing to 为介词。 e.g. We look forward to your favorable reply. 静候佳音。 We look forward to receiving your first order. 期待收到贵方的第一次订单。,Dear Mr. Crane, We know that you are going to attend the 114th Canton Fair from Oct. 15 to Oct.19, 2013 in the city of Guangzhou. During your time here, we would like to invite you to visit our company. We believe that this visit will provide an opportunity for you to make a better understanding of our products and marketing issues, which will be of great benefit to our future business cooperation. Please let me know as soon as possible if you can come and tell me when you will be able to do so. We will fax you the direction to the factory or pick you up if necessary. In addition, your local expenses including hotel accommodation and meals will be covered by us. Thank you for your long-term support to our company with which our business has expanded extensively. We hope to have more business to our mutual benefit in the future. We look forward to seeing you soon. Yours sincerely, Zhejiang Grace Import and Export Company Ben Qiu Sales Executive,Specimen Letter 3 样信欣赏3,Language Points for Letter 3,1. make a better understanding of 有一个更好的理解 I hope that everyone can make a better understanding of these two definitions. 希望大家都能够更好的理解这两个定义。,2. be of great benefit to 对有益 e.g. I think the this arrangement will be of great benefit to you both. 我认为这种安排对你们双方都会非常有益。 Your recommendation will be of great benefit to the development of our company. 您的建议对我公司的发展大有裨益。,3. be covered by us be covered by us 由我方支付 e.g. we have raised the commission to 5 so as to enable you to cover the advertising expenses you may incur in sales promotion. 我们会把佣金提高到5%，以使您可以支付在促销中所产生的广告费用。,处理,涉及 e.g. Here is a catalogue covering our main items. 这份目录涉及我们所有的产品。 投保 e.g. Insurance is to be covered by the sellers for 110% of the invoice value. 保险有卖方按照商业发票金额的110%进行投保。,4. to our mutual benefit 对双方有利 It will be to our mutual benefit to develop business between us. 发展双方的贸易对我们双方有利。 Establishing business relations between us will be to our mutual benefit. 我们之间建立贸易关系将对双方有利。 Expanding trade between us will be to our mutual benefit. 扩大我们之间的贸易将对我们双方有利。,Language Points for Letter 3,Dear Mr. Qiu Thank you very much for your kind invitation to your company. I do hope that it would be possible for me to be there, but unfortunately I have another arrangement. We hope to see you on future occasion. Yours sincerely, Larry Crane, Import Manager,Specimen Letter 4 样信欣赏4,Language Points for Letter 4,I have another arrangement. 我另有安排。 类似的表达有： I have a previous engagement. eg. I can't see you on Monday because I have a previous engagement. 星期一我不能见你，因为我有约在先。 Owing to a previous engagement, I shan't be able to come. 因事先另有约会，我无法前来。,Sentence Menu 句型归纳 1. Extending the invitation 发出邀请,Id like you to attend the Canton Trade Fair. 恭请参加广交会。,We sincerely hope you can attend International Machinery & Equipment Exhibition in Shanghai. 真诚期待您参加上海的国际机器设备展。,Request the pleasure of your company at dinner. 敬备菲酌，恭请光临。,May I have the honor of your company at dinner? 敬备菲酌，恭请光临。,We should like to invite you be present at the product display. 希望能邀请您参加产品展示会。,You are cordially invited to attend the conference. 诚挚邀请您参加会议。,We invite you to join us in our annual conference. 邀请您参加我们的年会。,It would be a great pleasure to meet you on March 5 at the trade fair. 如果您能出席3月5日的展会，我们将感到十分荣幸。,It would give us great pleasure to have your presence at reception. 如果您能出席招待会，我们将感到十分荣幸。,We would like to extend to you an invitation to dinner. 希望能邀请您参加晚宴。,On behalf of our manager, I am pleased to invite you to the award ceremony我代表我们经理，诚挚地邀请您参加颁奖典礼。,2. Offering the details about the arrangement 2. 安排的细节 We are giving a luncheon at Keystone Hotel at 9 a.m. on June 5 to introduce our products. 我们将于6月5日上午9点在克斯东酒店举行宴会，推出我们的产品。,The company will host a product presentation at the meeting room of our company, on Feb. 25, from 9 a.m. to 12 a.m. 我们公司将于2月25日上午9点到12点在会议室举行产品展示。,Refreshments will be served from 2 p.m. to 5 p.m. 将于下午2点到5点提供茶点。,The presentation will take place at Shangri-la Hotel on May 6. 展示将于5月6日在香格里拉酒店举行。,You will be provided with a subsistence allowance and accommodation for the duration of the conference. 会议期间将为您提供津贴和住宿。,If you can come, your local expense including hotel accommodation, meals, and the conference fee will be covered by the organizer. 如果您能来参加，您在本地的费用，包括酒店住宿、餐饮、会议费用将由主办方提供。,You will be provided with local expenses. 我们将提供您在本地的费用。,Our department will reimburse your traveling and hotel expenses. 我们将会补偿您的差旅费和住宿费。,3Expecting attendance 3希望对方接受邀请 We sincerely hope you will be able to attend. 我们期待您的光临。,We are looking forward to seeing you. 我们期待您的光临。,Well be awaiting your arrival. 我们期待您的光临。,I hope you are not too busy to come. 期望你在百忙中光临。,4Confirming the attendance 4确认能否参加 Please let me know as soon as possible if you can come and tell me when you will be able to do so. 如能来的话，早日告我，何时为宜。,Please confirm your participation at your earliest convenience, so that we could make necessary arrangements. 是否参加，请早日告之，以便我们做必要的安排。,We would appreciate having your acceptance soon so we may complete our agenda. 恳请尽快给予答复，以便做出安排。,Please confirm your attendance latest by Nov.11. 请于11月11日前确认能否参加。,If you have any enquiries or require any assistance, do not hesitate to contact Ms. Wang at 86774326. 如果您有任何疑问或需要任何协助，请通过电话86774326 联系王小姐。,Regret only: 85334788 不能前来，请至电85334788。,5Accepting or declining an invitation 5接受或拒绝邀请 Many thanks for inviting us to dinner on Feb. 15. 感谢您邀请我们参加2月15日的宴会。,I am pleased/ happy/ delighted to accept your invitation for the factory visit我们很高兴地接受您的邀请，去工厂参观。,I accept with pleasure/honor the kind invitation of your company to the visit of assembly line on July 5. 感谢你邀请我们7月5日去贵公司参观工厂的装配线，我们欣然接受。,We are so sorry that we cant accept your kind invitation because of previous engagement. 很遗憾我们不能接受邀请，因为已经另有安排。,Unfortunately I shall be on a business trip on that day and I will not be able to be present at the banquet you are holding. 不巧的是，那日我要因公出差，不能出席你方举行的宴会。,I regret that a previous engagement prevents my acceptance of the invitation. 很抱歉，由于之前已经与他人订约，我们不能来参加了。,However, we shall be unable to join you on account of a previous engagement for the same day. 但是，由于之前已经与他人订约，我们不能来参加了。,Writing Tutorial 写作指南,1. Send the letter of invitation in advance, at least one week prior to the event 2.Before drafting the letter of invitation, think about the event carefully and decide on the tone, voice and level of formality. 3.You should express the details clearly.,Extending invitation Giving the purpose of the letter ( to invite someone to a trade fair, a business visit or a business meeting, etc.) Offering the details about the arrangement Providing all the details to the receiver, including date, time, location as well as some other important information, such as dresses, accommodations, expenses, fees, or partners, etc. Expecting attendance Making the receiver feel his attendance is truly expected. Confirming the invitation Leaving the hosts telephone number, address, email address and deadline to reply, if a reply is expected from the invitee,Please compose a letter of invitation according to the information given below. 请根据下面提供的信息写一封邀请函。 1. 广东轻工业产品进口公司的出口部王经理邀请Messrs. Lee & Co.的史密斯先生参加上海的国际食品机器设备展。 2. 参展日期：2014.2.13 2014.2.18 3. 届时，自己公司的产品将会展出。 4. 在展会上可以进行面对面的洽谈，可以促进双方关系的发展。,Try Your Hand大胆尝试,Dear Mr. Smith We would like to extend to you an invitation for your visit to Shanghai International Food Packaging and Processing Equipment Exhibition, during Feb. 13 to Feb. 18, 2014. A great variety of samples newly designed by our manufacturers will be on display at our stands in the fair and it would be a great pleasure to meet you there. We sincerely hope you could come to the Fair. It is a chance for us to meet each other in person and have a close touch. We are confident that our meeting at the Fair will be fruitful and such personal contacts will enable you to have a more thorough knowledge about our products and lead to the advance of our business relations. It will be highly appreciated if you could confirm your visit at your earliest convenience so that we could make necessary preparations. Yours sincerely, Wang Fang Export Manager,Try Your Hand大胆尝试,