07-30163967-DC.pdf

a Date: 7 June 2007 Origin: European Latest date for receipt of comments: 24 September 2007 Project no.: 2007/00724 Responsible committee: DS/1 Dependability and terotechnology Interested committees: Title: Draft BS EN 13460 REV Maintenance - Documents for maintenance Supersession information: If this document is published as a standard, the UK implementation of it will supersede NONE and partially supersede. NONE If you are aware of a current national standard which may be affected, please notify the secretary (contact details below). WARNING: THIS IS A DRAFT AND MUST NOT BE REGARDED OR USED AS A BRITISH STANDARD. THIS DRAFT IS NOT CURRENT BEYOND 24 September 2007. This draft is issued to allow comments from interested parties; all comments will be given consideration prior to publication. No acknowledgement will normally be sent. See overleaf for information on commenting. 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Cross-references The British Standards which implement International or European publications referred to in this draft may be found via the British Standards Online Service on the BSI web site http:/www.bsi-global.com. Direct tel: 0208 996 7061 Responsible Committee Secretary: Miss B Webb (BSI) E-mail: beverley.webbbsi-global.com Draft for Public Comment Head Office 389 Chiswick High Road London W4 4AL Telephone: +44(0)20 8996 9000 Fax: +44(0)20 8996 7001 Form 36 Version 7.0 DPC: 07/30163967 DC Licensed Copy: London South Bank University, London South Bank University, Sun Jun 17 06:56:40 GMT+00:00 2007, Uncontrolled Copy, (c) BSI b Introduction This draft standard is based on European discussions in which the UK has taken an active part. Your comments on this draft are welcome and will assist in the preparation of the consequent British Standard. If no comments are received to the contrary, then the UK will approve this draft and implement it as a British Standard. Comment is particularly welcome on national, legislative or similar deviations that may be necessary. Even if this draft standard is not approved by the UK, if it receives the necessary support in Europe, the UK will be obliged to publish the official English Language text unchanged as a British Standard and to withdraw any conflicting standard. UK Vote Please indicate whether you consider the UK should submit a negative (with reasons) or positive vote on this draft. Submission The guidance given below is intended to ensure that all comments receive efficient and appropriate attention by the responsible BSI committee. Annotated drafts are not acceptable and will be rejected. All comments must be submitted, preferably electronically, to the Responsible Committee Secretary at the address given on the front cover. Comments should be compatible with Version 6.0 or Version 97 of Microsoft® Word for Windows, if possible; otherwise comments in ASCII text format are acceptable. Any comments not submitted electronically should still adhere to these format requirements. All comments submitted should be presented as given in the example below. Further information on submitting comments and how to obtain a blank electronic version of a comment form are available from the BSI web site at: http:/www.bsi-global.com/en/Standards-and-Publications/Current-work/DPCs/ Template for comments and secretariat observations Date: xx/xx/200x Document: ISO/DIS xxxxx 1 2 (3) 4 5 (6) (7) MB Clause No./ Subclause No./ Annex (e.g. 3.1) Paragraph/ Figure/Table/ Note (e.g. Table 1) Type of com- ment Comment (justification for change) by the MB Proposed change by the MB Secretariat observations on each comment submitted 3.1 Definition 1 ed Definition is ambiguous and needs clarifying. Amend to read . so that the mains connector to which no connection . 6.4 Paragraph 2 te The use of the UV photometer as an alternative cannot be supported as serious problems have been encountered in its use in the UK. Delete reference to UV photometer. Microsoft and MS-DOS are registered trademarks, and Windows is a trademark of Microsoft Corporation. Licensed Copy: London South Bank University, London South Bank University, Sun Jun 17 06:56:40 GMT+00:00 2007, Uncontrolled Copy, (c) BSI EUROPEAN STANDARD NORME EUROPÉENNE EUROPÄISCHE NORM DRAFT prEN 13460 May 2007 ICS 01.110; 03.080.10 English Version Maintenance - Documentation for maintenance Maintenance - Documents pour la maintenanceInstandhaltung - Dokumente für die Instandhaltung This draft European Standard is submitted to CEN members for enquiry. It has been drawn up by the Technical Committee CEN/TC 319. If this draft becomes a European Standard, CEN members are bound to comply with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this European Standard the status of a national standard without any alteration. This draft European Standard was established by CEN in three official versions (English, French, German). A version in any other language made by translation under the responsibility of a CEN member into its own language and notified to the CEN Management Centre has the same status as the official versions. CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland and United Kingdom. Recipients of this draft are invited to submit, with their comments, notification of any relevant patent rights of which they are aware and to provide supporting documentation. Warning : This document is not a European Standard. It is distributed for review and comments. It is subject to change without notice and shall not be referred to as a European Standard. EUROPEAN COMMITTEE FOR STANDARDIZATION COMITÉ EUROPÉEN DE NORMALISATION EUROPÄISCHES KOMITEE FÜR NORMUNG Management Centre: rue de Stassart, 36 B-1050 Brussels © 2007 CENAll rights of exploitation in any form and by any means reserved worldwide for CEN national Members. Ref. No. prEN 13460:2007: E Licensed Copy: London South Bank University, London South Bank University, Sun Jun 17 06:56:40 GMT+00:00 2007, Uncontrolled Copy, (c) BSI prEN 13460:2007 (E) 2 Contents page Foreword3 Introduction.4 1 Scope 4 2 Normative references4 3 Terms and definitions .5 4 Documentation.6 4.1 General6 4.2 The concept of document.6 4.3 Normative documentation for maintenance .6 5 Documents from the preparatory phase .7 Annex A (informative) Documents from the operational phase10 Annex B (informative) Work order information items.18 Annex C (informative) General overview of structure and purpose of documents.20 Licensed Copy: London South Bank University, London South Bank University, Sun Jun 17 06:56:40 GMT+00:00 2007, Uncontrolled Copy, (c) BSI prEN 13460:2007 (E) 3 Foreword This document (prEN 13460:2007) has been prepared by Technical Committee CEN/TC 319 “Maintenance”, the secretariat of which is held by UNI. This document is currently submitted to the CEN Enquiry. Licensed Copy: London South Bank University, London South Bank University, Sun Jun 17 06:56:40 GMT+00:00 2007, Uncontrolled Copy, (c) BSI prEN 13460:2007 (E) 4 Introduction Maintenance, as any other function in business, requires a suitable information flow between the different points of its internal organization and with the rest of the functional and organizational units of the business, in order to fulfil its objectives of reaching an acceptable performance. For the purpose of this European Standard, it is necessary to consider that the different companies organize their functions and divisions according to their specific needs (traditions, market, means, human resources, etc.). There- fore, the organization of the information varies from one business to another. For that reason, this European Stan- dard has been divided into the normative part and informative annexes. The normative part concerns the first part of the life cycle of the item to be maintained, namely the preparatory phase. When an item is acquired, the acquirer requires certain documentation to maintain and operate the item properly. That appropriate documentation has to be provided by the supplier of the item. The normative part of this European Standard describes the list of required essential documents for maintenance and gives information on possible contents of each document mentioned in clause 5. In order to make the standard flexible to the specific needs of user/supplier of the item, the list of information given for each document may be adapted to specific requirements by agreement between user and supplier. This European Standard takes into consi- deration agreements between parties which affect documentation in such a way that any document may be deleted or replaced totally or partially as agreed in the contract according to EN 13269:2006. The informative annexes A, B and C concern the operational phase (see 3.6) of the life cycle of the item to be maintained. The informative annexes, in addition to the normative text, develop the documentation for maintenance having regard to the maintenance function as a part of the quality system of the company. That is, not only the documenta- tion of information which is necessary to manage the maintenance is suggested, but also the documentation to ac- complish, at the same time, the quality assurance requirements for maintenance operations. 1 Scope This European Standard specifies general guidelines for: the technical documentation to be supplied with an item, at the latest before it is ready to be put into service, in order to support its maintenance, see clause 5. the documentation of information to be established within the operational phase of an item, in order to support the maintenance requirements, see annex A. 2 Normative references The following referenced documents are indispensable for the application of this document. For dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies. EN 13306:2001, Maintenance Terminology. EN 13269, Maintenance Guideline on preparation of maintenance contracts. EN IEC 60300-3-14, Dependability management Application guide Maintenance and maintenance support Licensed Copy: London South Bank University, London South Bank University, Sun Jun 17 06:56:40 GMT+00:00 2007, Uncontrolled Copy, (c) BSI prEN 13460:2007 (E) 5 3 Terms and definitions For the purposes of this European Standard, the terms and definitions given in EN 13306, together with the follow- ing apply. 3.1 assets register (equipment basic data) item (see 3.4) basic information, related to technical, contractual, administrative, locational and operational aspects, in order to define it within the company NOTE This information comes either from the preparatory or the operational phase (see 3.7 and 3.6). 3.2 document specific form containing information 3.3 documentation information given in a specific form 3.4 item any part, component, device, subsystem, functional unit, equipment or system that can be individually considered (see EN 13306:2001, 3.1) 3.5 maintenance workflow set of sequenced steps to be followed, in order to accomplish a maintenance operation, from the first preparatory activities, such as study and defining policies, to the analysis once the work is finished and action to be taken to improve future similar cases (see Figure C.1) 3.6 operational phase period of time beginning when the item is put into service and ending with the disposal of the item 3.7 preparatory phase period in the item life time corresponding to the conception, designing, manufacturing, assembly and commission- ing of the item 3.8 work order (W.O.) document containing all the information related to a maintenance operation and the reference links to other docu- ments necessary to carry out the maintenance work Licensed Copy: London South Bank University, London South Bank University, Sun Jun 17 06:56:40 GMT+00:00 2007, Uncontrolled Copy, (c) BSI prEN 13460:2007 (E) 6 4 Documentation 4.1 General The requirements of 7.4.2 of EN IEC 60300-3-14 apply as guidance. 4.2 The concept of document The document is the physical support of the information in a specific form. This may take the form of a paper sheet, the screen of a video monitor of a computer system, an electronic board, a blackboard, etc., and the figures, type, size and distribution on the available surface may vary without affecting the main purpose of the information sys- tem. It is absolutely important to ensure that the necessary set of information items is available at the right point, to the appropriate person, in the necessary time, whatever the means the company is using. Due to these reasons, the information items have been described in detail and grouped in information structures of higher level. These structures will constitute the content of a specific document, once it has been displayed in a certain way, in a specific form. This European Standard deals with the kind of documents and their specific content in detail. However, it does not standardize the physical aspect either of the documents or of their contents. Therefore, for the purpose of this standard, the structures of information items are called documents, although they are, in fact, the information con- tents of those documents. 4.3 Normative documentation for maintenance This European Standard lists and defines the whole set of documents and information to be considered in the ac- quisition of any installation, equipment, system or subsystem in order to make it possible to organize its mainte- nance. When the item is ordered from the supplier, those documents and information will have the consideration of an implicit or explicit part of the order. The supplier only shall issue those documents that are related to the service or function which are expected to be covered by the supplied item and are under the responsibility of the supplier. These are declared indirectly in the features contracted betw