ISO-TR-12654-1997.pdf
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1、TECHNICAL REPORT ISO/TR 12654 First edition 1997-12-15 Electronic imaging - Recommendations for the management of electronic recording systems for the recording of documents that may be required as evidence, on WORM optical disk lmagerie klectronique - Recommandations relatives A ia gestion des syst
2、kmes Biectroniques d enregistrement, pour I enregistrement de documents ayant vaieur de preuve, sur disque optique WORM -._ Reference number ISOiTR 12654:1997(E) Copyright International Organization for Standardization Provided by IHS under license with ISO Licensee=NASA Technical Standards 1/997254
3、5001 Not for Resale, 04/24/2007 23:17:28 MDTNo reproduction or networking permitted without license from IHS -,-,- ISO/TR 12654: 1997(E) Contents 1 Scope 1 2 References 1 3 Establishing procedure . 1 3.1 Principles . 1 3.2 Procedures 2 3.3 Certificates 3 3.3.1 General 3 3.3.2 Authorization certifica
4、te 3 3.3.3 Operator s certificate . 3 3.3.4 Certificate of acceptance 3 3.3.5 Certificate of destruction 3 3.4 Bureaux 3 4 General recommendations . 3 4.1 Document preparation . 3 4.2 Referencing and retrieval . 3 4.3 Corruption of image . 4 4.4 Backup . 4 4.5 WORM optical disks . 4 4.6 Disk mainten
5、ance . 4 4.7 Safeguards 4 4.7.1 Information stored on WORM optical disk 4 0 IS0 1997 All rights reserved. Unless otherwise specified, no part of this publication may be reproduced or utilized in any form or by any means, electronic or mechanical, including photocopying and microfilm, without permiss
6、ion in writing from the publisher International Organization for Standardization Case postale 56 l CH-1211 Geneve 20 l Switzerland Internet centraliso.ch x.400 c=ch; a=400net; p=iso; o=isocs; s=central Printed in Switzerland ii Copyright International Organization for Standardization Provided by IHS
7、 under license with ISO Licensee=NASA Technical Standards 1/9972545001 Not for Resale, 04/24/2007 23:17:28 MDTNo reproduction or networking permitted without license from IHS -,-,- ISO/TR 12654:1997(E) 0 IS0 Foreword IS0 (the International Organization for Standardization) is a worldwide federation
8、of national standards bodies (IS0 member bodies). The work of preparing International Standards is normally carried out through IS0 technical committees. Each member body interested in a subject for which a technical committee has been established has the right to be represented on that committee. I
9、nternational organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. IS0 collaborates closely with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization. The main task of technical committees is to prepare In
10、ternational Standards, but in exceptional circumstances a technical committee may propose the publication of a Technical Report of one of the following types: - type 1, when the required support cannot be obtained for the publication of an International Standard, despite repeated efforts; - type 2,
11、when the subject is still under technical development or where for any other reason there is the future but not immediate possibility of an agreement on an International Standard; - type 3, when a technical committee has collected data of a different kind from that which is normally published as an
12、International Standard (“state of the art”, for example). Technical Reports of types 1 and 2 are subject to review within three years of publication, to decide whether they can be transformed into International Standards. Technical Reports of type 3 do not necessarily have to be reviewed until the d
13、ata they provide are considered to be no longer valid or useful. lSO/TR 12654, which is a Technical Report of type 3, was prepared by Technical Committee lSO/TC 171, Document imaging applications, Subcommittee SC 3, General issues. iv Copyright International Organization for Standardization Provided
14、 by IHS under license with ISO Licensee=NASA Technical Standards 1/9972545001 Not for Resale, 04/24/2007 23:17:28 MDTNo reproduction or networking permitted without license from IHS -,-,- 0 IS0 ISO/TR 12654: 1997(E) introduction Although this Technical Report refers only to WORM optical disk systems
15、 this does not necessarily imply that other recording systems are unlikely to be legally acceptable. As noted below this is for the courts to decide. Other documents are in preparation by ISOiTC 171/SC 3 addressing other recording systems. Many organizations now use optical storage media for keeping
16、 records generated or received in the normal course of business. Optical storage systems provide a particularly compact form of storage that facilitates an efficient method of retrieval, provided an index is maintained. For the purpose of legal admissibility, electronic images can replace large volu
17、mes of paper files only if the organization is confident that documents may be destroyed once their images have been recorded. Occasionally documents produced in the normal course of business have to be produced in evidence and at that stage the legal admissibility of electronic images of documents
18、becomes important. Unlike information written on paper, which is directly intelligible, information recorded on optical storage media requires electronic equipment, e.g. a computer terminal, to make it intelligible to the reader. The integrity of an electronic image of a document can best be demonst
19、rated by showing that it was made, and the hard copy version destroyed, with proper safeguards, as, part of normal business practice. This Technical Report has therefore been prepared to help organizations that use, or plan to use, optical storage for documents to ensure that properly planned and au
20、thorized procedures are introduced and followed, so that, if a document shoufd be required in evidence, its electronic image can be shown to have been produced as part of normal business practice and its integrity established. Because the laws of evidence vary from one country to another, the advice
21、 given in this Technical Report is very general. Legal experts should be consulted about the requirements for legal admissibility that apply in any particular country. WARNING Readers should note that it is for their national legal system to decide what is admissible and how much weight is attached
22、to it. No guarantee can be given that the electronic image of any document will automatically be admissible. Any organization that decides to establish a system for storing records on optical disk should seek legal advice in the country in which the system will operate. V Copyright International Org
23、anization for Standardization Provided by IHS under license with ISO Licensee=NASA Technical Standards 1/9972545001 Not for Resale, 04/24/2007 23:17:28 MDTNo reproduction or networking permitted without license from IHS -,-,- TECHNICAL REPORT o IS0 ISO/TR 12654:1997(E) Electronic imaging - Recomenda
24、tions for the management of electronic recording systems for the recording of documents that may be required as evidence, on WORM optical disk 1 Scope This Technical Report makes recommendations to be followed in establishing procedures for the capture and storage of electronic images of documents t
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