如何写英文邮件.课件.ppt
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1、 TRAINING COURSE -ENGLISH WRITING CONTENTS LISTHow to Write English EmailNormal Problems in Writing Frequent Words in Business emailHow to Write -English Email ProloguenEmailhasdeeplyimmerseintoourdaylylife.nEmailareincreasinglyaffectingourbusiness.nTherealityisrequiringustomasterthiswritingskill,us
2、eappropriate,businesslikelanguage.How to Write -English EmailPurpose:nByusingproperemaillanguagewecanconveyaprofessionalimage.nEmailsthatgettothepointaremuchmoreeffectivethanpoorlywordedemailsnProtectourbusinessfrompotentialrisks.nOur sticking points:Englishisnotournativetongue,wedontknownormalexpre
3、ssionconventionswhenwritinganemail.OurEnglishlevelistoolowtowrite.OurWrittenEnglishisalsoChin-English,Englishspeakingpeople,ingeneral,ishardtoreadandcatchyouropinion,justtoguess.How to Write -English Email How to Write -English EmailComponentsofemailnSubjectnSalutationnBodynComplimentaryclosenSignat
4、ureHow to make -a subject in EnglishnClearlysummarizethecontentsofyourmessagesinthesubjects.Properlytitledmessageshelppeopleorganizeandprioritizetheiremail.nTrytomakeitconcise,meaningful.nThesubjectmustcatchandreflectthemessagesmainidea.e.g.,productioninformation;meetingnotice;polepiece;askingforyou
5、ropinionabouttheplan;Newpolicyrelease;Greeting;dailyworkingreport.How to make -a subject in EnglishASubjectcanbeaparticiplephraseindefinitephrase,ornominalphrasing.e.g.AbouthowtoUsethe“To”,“CC”and“BCC”FunctionsnGenerally,weshouldplacenecessary,directlycorrelativeemailaddressinthe“To”field,andplacedi
6、rectlyorindirectlybossinthe“CC”field.Tips:trynottousetheCC:fieldunlesstherecipientsintheCC:fieldknowwhytheyarereceivinga copy of the message.Using the cc:field can be confusing since the recipients might not know who is supposed to act on the message.Also,when responding to a cc:message,should you i
7、nclude the other recipient in the cc:field as well?This will depend on the situation.In general,do not include the person in the cc:field unless you have a particular reason for wanting this person to see your response.Again,make sure that this person will know why they are receiving a copy.Abouthow
8、toUsethe“TO”,“CC”and“BCC”FunctionsBCC functions:nYou would not like to let the recipients know that you have sent the same message to many people.n You have to consider some recipients email address should be confidential.In these case you can use the“BCC”function to get round such embarrassment as
9、these above mentioned.How to make a salutation-inEnglishemailWeallknowemailisnotformalmailinMostoftimes.Right,inaprivatemail,youcanwritesalutationfreelywithoutcaringsuchasetiquetteofsomekinds.ButasaBusinesspurpose,youshouldbeveryverycareful.Ingeneralyoucanwriteasbelow:Dearall,Dearallcolleagues,deare
10、veryone,Hiall,DearMr.xx,DearMrs.DearMs.How to make a salutation-inEnglishemailNote:nAcommafollowsthesalutationinpersonalmailinabusinessletter,itisfollowedbyaColon.nInpersonalmail,firstnameorothernicknameareandoftenusedassalutation.nCommonsense:MR.orMr.,MRs.orMrs.,MS.orMs.nNevertomistakepeoplesname,t
11、itleordegreeatanytime.How to make a salutation-inEnglishemailNote:nAll,both,teamoftenbeusedbydirectboss.nSame,“foryourinformation”oftenbemonopolizedbyyourdirectboss.nUsinganameorsurnameassalutationisalwaysbetterthanusingtitle.Whendidnotknowreceiversname,youcanaddresslike:Dearcommittteemember:Dearmee
12、tingplaner:Dearallcolleagues:ToallpeopleReps:Towhomitmayconcern:Dearsirormadam:Dearpurchasingagent:How to make a salutation-inEnglishmailn称呼多个男人或女人称呼多个男人或女人:用Messrs=Misters,不跟名字,只跟姓.用Mesdames(madame),Mmes.,orMses.同样只跟姓,不跟名.如:Mses.Farb,lionel,andGray.n男女一起时,弄清称呼分别写就可以了.如:Dr.andMrs.HaroldWright.Mr.Har
13、oldWrightandDr.MargaretWright有荣誉学位就不要用一般的头衔,若不知道,则称呼其Mr.,Mrs.OrMs.HowtoconductanEnglishemail-SeveralprinciplesshouldbeattendedProprietyNomatteryouasaleaderorcommonstaff,nomatterwhatrecipientsyousentto,keepproperpropriety!BeconciseandtothepointDontmakeanemaillongerthanitneedstobe.Especiallyforus,Engl
14、ishassecondlanguage.Conciseisnotequalwith“short”or“brief”,butcloseto“clear”and“exact”Beawareofconfidentialliabilityandothertrapswhichmightcausetroublestoyouoryourcompanysuchaslitigation,etc.HowtoconductanEnglishemail-SeveralprinciplesshouldbeattendedWritingStyle:dependonthecontentofyourmessage,ifiti
15、saofficialnotice,bulletinorsimilarissues,shouldadaptofficialstyle.HowtoconductanEnglishemail-SeveralprinciplesshouldbeattendednDo not write in capitals.IFYOUWRITEINCAPITALSITSEEMSASIFYOUARESHOUTING.THISCANBEHIGHLYANNOYINGANDMIGHTTRIGGERANUNWANTEDRESPONSE.nAvoid long sentence.Email is meant to be a q
16、uick medium and requires a different kind of writing than letters.nkeep your mail short and focused.Fewpeopleenjoyreadingontheircomputerscreens.HowtoconductanEnglishemail-SeveralprinciplesshouldbeattendedDont write anything you wouldnt say inpublic.To forward a message just need to slightly knockmou
17、se,very easily;even sometimes do it accidentally.Take care with abbreviations and emoticons.TrynottouseabbreviationssuchasBTW(bytheway).especiallyinbusiness emails,these are generally not appropriate.Thesame goes for(suits)emoticons,such as the smiley:-).HowtoconductanEnglishemail-Severalprincipless
18、houldbeattendedFrequentabbreviationsarelistedbelow:at4forAFAIKasfarasIknowATBallthebestPLSpleaseASAPassoonaspossibleBTWbythewayFYIforyourinformationIMOinmyopinionIOWinotherwordsKITkeepintouchHANDhaveanicedayUyouTXthanksHowtoconductanEnglishemail-SeveralprinciplesshouldbeattendednDo not frequently tr
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